Microsoft Teams is one of the most widely used, fastest-growing workplace collaboration tools available today. Users can meet virtually by video or phone, send messages, and share files and other multimedia across multiple teams, projects, and devices. Its user-friendly interface and send-and-respond immediacy have made organizations of all types — including government agencies — more efficient.

Government organizations are responsible for preserving and producing agency-related communications due to requirements outlined in the Freedom of Information Act (FOIA) and state public records laws. At one time these requirements could be fulfilled by archiving emails. Today, content from dynamic tools like Microsoft Teams are also records that need to be archived.

Without the right solution in place to govern usage, public organizations face legal, reputational and financial risk when they can’t respond to records requests, audits or subpoenas.

This Archiving Microsoft Teams Communications Checklist will help you cover all your bases, whether you are:

• Using Teams to support remote work, but not archiving the communications
• Using Teams to support remote work and archiving communications, but not satisfied with your current archiving solution
• Interested in using Teams, but still evaluating tools to support recordkeeping & legal obligations

Find out where you stand today and where you need to be to manage Microsoft Teams effectively, and keep your organization prepared for records requests and legal inquiries.